Job Opportunities

Open Positions:

Data Specialist

FLSA Status: Non-exempt/Hourly

Full-time

PRIMARY PURPOSE:

To ensure that data for the various Screening Programs, the 10 Steps Program, the Baby Gateway Program, and the COPE Program are entered into HKF’s Salesforce Database with quality and in timely manner. The Data Specialist shall provide quality checks on incoming data to make sure that all records are being entered into the database correctly. The specialist shall also inform and work with the Data and IS Analyst to ensure that data is placed appropriately in the database. Data specialist will work closely with the Data and IS Analyst to ensure that data is valid and correct.

CLASS CHARACTERISTICS:

The primary duties entail that data for the Screening Programs and COPE program is entered and valid. In addition, staff assists in the coordination of and provides administrative support as needed for other data processes in other Foundation programs.

MAJOR DUTIES AND RESPONSIBILITIES:

  1. Enter VisionFirst, HearingFirst and DentalFirst cases for each screening into the Salesforce database.
    1. Enter all In-Range and Out-of-Range cases according to the processes designated by each program
  2. Enter COPE referral data into the Salesforce Database within 2 days of receiving the referral
  3. Enter Baby Gateway and 10 Steps to a Healthier You Program data as assigned by the Data and IS Analyst.
  4. Perform weekly and daily data checks on shared drive data and salesforce data for the Screening Programs.

REQUIREMENTS:  (E=Essential; D=Desired)

  1. BA/BS in related field (E)
  2. Exceptional computer skills, Microsoft 2013 Programs, Web Browsers, Google docs, other Cloud-based software, and database experience. (E)
  3. Available and willing to work a non-standard workweek, including flexible schedules, evenings, and weekends as needed. (E)
  4. Willing and able to work in an office environment for long hours. (E)
  5. Able to adapt to a changing environment, work independently and multi-task. (E)
  6. Excellent organizational skills, able to appropriately plan, and prepare all materials in a timely manner. (E)
  7. Communicate effectively and in a professional manner that encourages teamwork and productivity. (E)
  8. Highly effective interpersonal and problem-solving skills; non-judgmental demeanor, able to determine appropriate action and/or follow up.
  9. Able to prepare clear and concise reports; experience with project data management and completion; able to meet deadlines in a consistent and reliable manner. (E)
  10. Proficiency in online computerized applications, such as proprietary databases, Excel, PowerPoint, Publisher, and Word, to enter/retrieve data and prepare reports. (E)
  11. Maintain confidentiality of all information contained in reports, records, documents, and business communications in general. (E)
  12. Meet employer grooming, business dress standards and present oneself in a professional manner while in the field and/or when representing HKF to the community. (E)
  13. Reflect HKF in all activities; recognize that this role cannot easily be separated from the individual, even in activities outside of work. (E)
  14. Possess a valid California Driver License, with access to a reliable vehicle and current proof of insurance, or have the ability to provide reliable, alternate transportation if prohibited by a medically documented disability from obtaining a driver license. (E)
  15. Ability to speak a second language, preferably Spanish (D)
  16. Physical requirements needed to perform the essential functions of this job, with or without accommodation.
    1. Dexterity, Mobility and Strength Requirements: ability to perform repetitive motion (keyboard); writing/note-taking for extended periods of time. (E)Visual Requirements: ability to read close-up and do close-up work. (E)
    2. Hearing/Talking Requirements: ability to hear normal speech, hear, and talk on telephone. (E)
    3. Emotional/Psychological Requirements: ability to deal with public contact on the phone, in person.(E)
    4. Posses a valid Class C driver’s license as well as proof of Driver and Auto Insurance. (E)To apply: Please email your resume and cover letter to Jorge Zegarra at JorgeZ@hkidsf.org

      Subject should read: Application for Data Specialist Position

Program Associate, 10 Steps to a Healthier You Program

FLSA Status: Exempt

Primary Purpose

Reporting to the Program Manager, the Program Associate is responsible for scheduling and organizing 10 Steps classes; providing support to facilitators, sites, and parents; planning child supervision for classes; and organizing and preparing class materials. The Program Associate will collect completed class materials from facilitators and assist with entering program related data. The Program Associate will be responsible for conducting outreach to 10 Steps Program referrals. The Program will be responsible for conducting provider outreach, and administrative tasks related to the 10 Steps Program throughout the Santa Clara Valley Medical System.

Class Characteristics

The Program Associate serves as a critical point of contact for the 10 Steps class sites, class facilitators, childcare providers and referring physicians.

Major Duties

  1. Schedule and coordinate classes
    1. Correspond with sites to arrange and confirm classes and logistics
    2. Secure class facilitators for scheduled classes
    3. Secure child supervision for scheduled classes
    4. Maintain class schedule and class calendars
    5. Provide support to class facilitators
    6. Conduct outreach and reminder calls/texts/emails to sites, facilitators, and parents/caregivers
    7. Develop customized site flyers for sites and parents
  2. Provide class support
    1. Attend classes
    2. Assist with the development of class props and materials
    3. Manage and print all class materials
  3. Assist with coordinating program data
    1. Work closely with other program staff to effectively and efficiently transfer accurate program data from parents/facilitators to data entry into the program database system
    2. Conduct data entry, as
    3. Contribute to the ongoing quality improvement of the class curricula and the program’s evaluation system
  1. Conduct outreach
    1. Attend meetings at clinic; make presentations to create visibility of the program and increase classes to be held
    2. Make presentations to parent groups to generate interest in attending classes and increase class attendance
  2. Provide administrative support
    1. Update content on program materials and coordinate print jobs
    2. Order and manage promotional items and facilitator props and materials
    3. Manage program inventories of all materials
    4. Coordinate facilitator meetings (facilitator meetings, trainings)
    5. Conduct informal parent/facilitator interviews to collect program stories that highlight the value and impact of the program
    6. Represent HKF and its programs at meetings, as needed

Requirements (Required = R, Desired = D)

  1. BA/BS degree or equivalent job experience (R)
  2. Bilingual in Spanish and English (R)
  3. Experience and/or education in the areas of community health, nutrition, and/or health education (D)
  4. Exceptional organizational, customer service, data entry, and database management skills (R)
  5. Ability to work a flexible schedule, with early mornings, evenings, and weekends often required (R)
  6. Strong written and oral communication skills (R)
  7. Comfort with public speaking in both English and Spanish (R)
  8. Excellent interpersonal skills, especially with individuals of diverse backgrounds (R)
  9. Ability to effectively determine priorities and manage several projects simultaneously in order to meet deadlines (R)
  10. Ability to work well independently and in a team environment (R)
  11. Knowledge of community engagement strategies in order to engage in successful outreach to increase the number of classes held throughout Santa Clara County and increase class attendance (R)
  12. Experience with supervising staff, interns, and/or volunteers (D)
  13. Experience with facilitation of classroom environments (D)
  14. Meet employer grooming standards and present oneself in a professional manner while in the field and when representing HKF (R)
  15. Maintain confidentiality of all information contained in reports, records, documents, and business communication (R)
  16. Physical requirements: operate a keyboard and sit for long periods of time, read close up and perform close up work, perform repetitive motion (keyboard, mouse), write, and able to lift 40 lbs. (R)
  17. Proficient with computer applications: Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Adobe (R)
  18. Proficient with office equipment, such as fax, printer, copier, and scanner (R)
  19. Posses a valid California Drivers license, with access to a reliable vehicle and current proof of insurance (R)
  20. Ability to comply with HKF’s policies and procedures, and perform job safely with respect to others, property, and individual safety (R)

To apply: Please email your resume and cover letter to Jeremy Loader at Jeremy@hkidsf.org

Subject should read: Application for 10 Steps Program Associate Position

Disclaimer: The job duties, responsibilities, skills, functions, education factors, and the requirements and conditions listed in this job description are representative only and not exclusive of the tasks that an employee may be required to perform. Healthier Kids Foundation reserves the right to revise this job description at any time.

 

 

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